Organising an event

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When to hold your event

Upper Hutt’s event calendar is filled with great family friendly events throughout the year. The summer months can be filled with multiple events on each weekend, so it's important that anyone considering planning a new event researches what else is on around the proposed date of your event. Online event listing tool, Eventfinda is a great place to start as it promotes events throughout the Wellington region, not just in Upper Hutt.

Event organisers should refer to Submitica to avoid holding an event when planned road works, infrastructure maintenance or other activities and events have been scheduled to take place.

Where to hold your event

Upper Hutt has a wide range of quality event venues, both indoor and outdoor, to suit events of every size.

Examples of the inside venues available are:

View our halls for hire brochure(PDF, 360KB) for a list of our halls and contacts,

View our Parks and Reserves page for information about our great outdoor venues and facilities available for events.

Street stall, appeal, raffle and busking application

Click here to view form.

Applying for funding

Upper Hutt City Council is committed to supporting local event organisers that deliver events which positively impact residents of Upper Hutt City and help achieve Council’s long term vision through the Event Fund.

We have a range of funds available for the events space here in Upper Hutt on our grants and funding page.

Advertising your event

Upper Hutt event organisers, big or small, should use Eventfinda to promote their events. Tens of thousands of people visit Eventfinda every month, so it provides a great opportunity to reach a wide audience. Eventfinda is a free event listing service

Book a community noticeboard

You apply to book our 8 community noticeboards in various locations around our city to gain exposure from people in transit. You could also install temporary signboards around our city in selected locations. 

Click here to view form.

Health and safety at your event

If you are organising a major event please provide emergency services with details of your event and ensure you have adequate first aid staff on site.
Prepare a risk register outlining potential hazards, risks and controls you can put in place to mitigate any risks.

Cancelling or postponing your event

Please plan for the unexpected. Do you have a postponement date or will your event go ahead rain or shine? Should you need to cancel or amend your event due to the unforeseen please put in place systems to communicate such changes to the public.

Post the new details on your website, Facebook event and page, local radio station cancellation services and anywhere you have posted details, such as Eventfinda.

If you are organising a major event in Upper Hutt please telephone the Upper Hutt iSITE and the Upper Hutt City Council and inform them of the changes. The Upper Hutt City Council can be inundated with calls from the public regarding major events and if we have the correct information we can pass this on to the public.

Even after hours your telephone call to the Upper Hutt City Council will be answered and details of your event cancellation or amendment can be left with the after-hours call centre and passed on to callers.

iSITE (04)527 2141
Upper Hutt City Council (24 hours 7 days a week) (04)527 2169

What to do after an event

After your event be sure to remove any promotional material from around the city. It is also a good idea to gather feedback from those attending and participating in your event, so that you can compile an event evaluation and report. Keep a record of what worked well and things that you can improve on for the next time. This will provide you with a great starting point for your next event.