Festival Fund - Creative Communities Scheme

Festival Fund - Creative Communities Scheme 2023/2024

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Creative New Zealand, which is a Crown entity, works with local city and district councils to deliver the Creative Communities Scheme (CCS). The CCS provides funding support to local arts and this is administered by Upper Hutt City Council. 

The Creative Communities Festival Fund is a one-off funding boost from the Government, to support established festivals that continue to be impacted by the effects of COVID-19 in 2024. These festivals should celebrate the life experiences, stories, cultures, and regional identities of New Zealanders.

These funds are intended to help the sector adapt and thrive as we move away from the effects of COVID-19 and to further improve access, equity, and arts participation for all New Zealanders. These funds are also intended to provide opportunities for the development of a resilient and sustainable arts sector. 

Upper Hutt City Council will distribute CCS Festival Funds during Round 2 of the Creative Communities Scheme.

Round Two of the 2023/2024 CCS funding is now open and will close on 14 April 2024.

Click here to apply

Allocation meeting: Thursday, 16 May 2024 from 4.30 PM

Projects to start from 17 May 2024 and be completed by 17 May 2025

You can apply using the CCS Festival Fund application form below, ensuring you include the word festival in the title or project descriptionWhile there is no maximum amount applicants can apply for, the average Creative Communities Scheme grant is $2,000.

Funding is for local individuals, groups and communities so New Zealanders can be involved in local arts activities. Creative New Zealand have supplied an application guide(PDF, 368KB) which provides information around eligibility and how to apply. 

Note: All standard CCS guidelines and eligibility requirements also apply to this fund

Funding Advice and Assistance

A Community Development Advisor will be at Central Library on 12, 19, 26 March and 2, 9 April 2024 between 10.00AM and 12.00PM to assist with applications-related queries. 

Project Completion Reports

Your Project Completion Report must be submitted within two months after your project has been completed.  Please note that for you or your group to be eligible for future Creative Communities Scheme funding, we must receive a satisfactory report within the required timeframe.

Submit Project Completion Report Here

Festival Fund - Creative Communities Scheme - FAQs

Click on a question to read the answer, visit Creative NZ's CCS Festival Funding site or download Creative New Zealand's Application Guide(PDF, 368KB) .

If you have any queries about the Festival Fund, please contact Paulette Pavelich at funding@uhcc.govt.nz.

What is the purpose of the CCS Festival Fund?

The CCS Festival Fund is a one-off funding boost from the Government, to support established festivals that celebrate the life experiences, stories, cultures, and regional identities of New Zealanders, that continue to be impacted by the effects of COVID-19 in 2023. 

These funds are intended to help the sector adapt and thrive as we move away from the effects of COVID-19 and to further improve access, equity, and arts participation for all New Zealanders. These funds are also intended to provide opportunities for the development of a resilient and sustainable arts sector. 

 

What is Creative New Zealand's definition of a festival?

A festival (for the purpose of this fund) involves an integrated programme of events and activities featuring one or more artforms, from any cultural tradition, that takes place within a defined area or region over a designated period of time.

 

Who can apply?

To apply, your festival must have been delivered at least once in the previous five years (this may include digital presentation). Please make sure you include evidence of previous delivery in your application.

A festival (for the purpose of this fund) involves an integrated programme of events and activities featuring one or more artforms, from any cultural tradition, that takes place within a defined area or region over a designated period of time.

Individuals or groups can apply for CCS funding.

Individuals must be New Zealand citizens or permanent residents.

If you have already received funding from CCS for a project, you must complete a report on that project before making another application, unless the project is still in progress.

 

 

 

Can I get funding for my arts Festival project?

To get funding through CCS your arts festival project must involve at least one of the following:

Access and participationCreate opportunities for local communities to engage with, and participate in local arts activities, for example:

  • Performances by community choirs, hip-hop groups, theatre companies, musicians or poets
  • Workshops on printmaking, writing or dancing
  • Creation of new tukutuku, whakairo or kowhaiwhai for a local marae
  • Exhibitions by local craft groups promoting weaving, pottery and carving
  • Festivals featuring local artists
  • Creation of a community film or a public artwork by a community
  • Artist residencies involving local artists or communities
  • Seminars for local artist development

Diversity - Support the diverse artistic cultural traditions of local communities, for example:

  • Workshops, rehearsals, performances, festivals or exhibitions in Māori or Pasifika heritage or contemporary art forms
  • Workshops, rehearsals, performances, festivals or exhibitions by local migrant communities
  • Arts projects bringing together groups from a range of different communities
  • Workshops, rehearsals, performances, festivals or exhibitions by groups with experience of disability or mental illness

Young people - Enable young people (under 18 years) to engage with, and participate in the arts, for example:

  • A group of young people working with an artist to create a mural or street art
  • A group of young people creating a film about an issue that is important to them
  • Printing a collection of writing by young people
  • Music workshops for young people
  • An exhibition of visual art work by young people

Your project must also:

  • Take place within the city or district where the application is made
  • Be completed within 12 months of funding being approved
  • Benefit local communities
  • Not have started or finished before CCS funding is approved
  • Not have already been funded through Creative New Zealand’s other arts funding opportunities

 

 

How can I apply and what do I need to provide?

On 4 March 2024 you will be able to complete and sign an application form via the Apply button on this page.

All sections of the form need to be completed, and you’ll need to provide the following:

  • Your organisation’s current financial statements.
  • Evidence of bank account details, so we can pay you if your application is successful. Evidence needs to show the name the account is in and the bank account number e.g. a screenshot from your internet banking or photocopy of the top of a bank statement.
  • Copy of a utility bill (if applying for funds to pay utilities such as power, phone, insurance), or a quote specific to funds you are applying for.
  • Any other supporting documentation, to support your application.

 

If you need any assistance completing this form, please contact Paulette Pavelich, Community Development Advisor at funding@uhcc.govt.nz or 027 803 4035.

A Community Development Advisor will be at Central Library on 5, 12, 19, 26 March, 2 and 9 April 2024 between 10.00 AM and 12.00 PM to assist with applications-related queries.

 

 

 

How much can I apply for?

There is no limit to how much you can apply for, but most CCS grants tend to be under $2,000.

Speak to Paulette Pavelich, Community Development Advisor, to get an idea of the sorts of projects that have been supported in the past and the average amount granted.

 

What costs can I get funding for?

Festivals can apply for operational, commissioning, development, and presentation costs. There is no maximum amount a single festival can apply for, but you should talk to the CCS Manager at your council about their average CCS grant amounts, and their specific plans for this one-off fund.

You can apply for support for:

  • Materials for arts activities or programmes
  • Venue, costume or equipment hire 
  • Personnel and administrative costs for short-term projects
  • Promotion and publicity of arts activities
  • Reasonable requests for food used during CCS projects in order to provide manaakitanga/hospitality

It is recommended that you look at the previous funding outcomes at the bottom of the webpage to get an idea of some of the costs that have been covered.

 

 

 

 

What costs cannot be supported?

CCS does not fund:

  • ongoing administration or personnel costs that are not related to the specific project
  • costs for projects already started or completed
  • travel costs to attend performances or exhibitions in other areas
  • buying equipment, such as computers, cameras, musical instruments, costumes, lights or uniforms
  • entry fees for competitions, contests and exams
  • prize money, awards and judges’ fees for competitions
  • royalties
  • the purchase of artworks for collections
  • the costs of running a fundraising activity
  • debt or interest on debt

What types of projects are NOT eligible for CCS funding?

You cannot apply for CCS funding for:

  • projects without an arts focus, eg puzzles, upholstery, magic, model-making, commercial design, commercial fashion design, film festivals, fitness-based dance (such as aerobics or gymnastics or martial arts such as tai chi or karate)
  • projects within the scope of other sectors or organisations, eg arts projects in schools or other
  • educational projects that are the core business of that institution or are normally funded through curriculum or operating budgets
  • projects that mainly deliver outcomes for other sectors, such as health, heritage or the environment
  • local council projects
  • fundraising activities eg: benefit concerts to raise funds to buy a capital item or to pay for another activity
  • projects to develop facilities, eg galleries, marae, theatres and other venues, including the costs of fixed items, whiteware, floor coverings, furnishings, gallery and theatre lights, stage curtains or building restoration. CCS funding is available for new artworks as part of marae projects such as tukutuku, whakairo, whāriki and kōwhaiwhai, however applications for funding for marae facilities or restoration projects should be made to the Lottery Marae Heritage and Facilities Fund, which is administered by the Lottery Grants Board.

 

Are travel costs/accommodation eligible?

CCS cannot fund travel or accommodation costs for activity taking place outside your area.

Travel and accommodation costs for projects taking place within your area are eligible. Examples might include:

  • Travel and/or accommodation costs to bring in a visiting artist to teach or present work
  • Travel costs to take a group of young people from one part of your district to attend an arts event in another part of your district

 

Can I use my CCS grant for fundraising purposes?

CCS cannot support fundraising - an applicant cannot request support for projects that are donating funds to another cause. In effect, this would result in CCS funds being allocated to that cause.

For example, an music festival cannot be put on to raise funds for a local school.

However, it is appropriate for charities or other groups to independently fundraise at events that are supported by CCS.

 

How often can I apply and how are funding decisions made?

Timeframe

CCS Festival Funds can support eligible festivals that are delivered within 12 months of the grant notification.   As this is a one-off fund, festival grants will only be distributed in your council’s CCS funding rounds between August 2023 and May 2024. 

If you have already received funding from CCS for a project, you must complete a Project Completion Report on that project before making this application, unless the project is still in progress.

 Your Festival Fund application will go to the Creative Communities Committee which is comprised of representatives from your area. They are appointed for their knowledge and experience of the arts and local communities. 

The committee will consider how your application meets the criteria, and then look at how this compares with all the other applications.

 

Can I talk to the Creative Communities Committee about my application?

Yes - a Creative Communities Committee allocation meeting will be held where you can speak with committee members directly, and have the opportunity to answer any questions they may have about your application.

To give everyone a chance to speak, we ask that you arrive on time and keep your presentation to five minutes.

 

When will I hear if my application has been successful?

The funding allocations decided by the Creative Community Committee will communicated to the applicants within 5 working days of the committee's allocation meeting.

Payment of successful grants will be provided within 20 working days of applicants being notified.

 

 

 

How can I submit a Project Completion report?

Your Project Completion Report must be submitted within two months after your project has been completed.

Please note that for you or your group to be eligible for future Creative Communities Scheme funding, we must receive a satisfactory report within the required timeframe.

Click here to fill in this form.

If you need any assistance completing this form, please contact Paulette Pavelich, Community Development Advisor - Funding at paulette.pavelich@uhcc.govt.nz or 027 803 4035.

 

Further Questions?

For any other questions please email funding@uhcc.govt.nz or phone Paulette Pavelich on 027 803 4035 during business hours.